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Office for Research Imaging (ORI)

The Office for Research Imaging (ORI) of the Indiana Institute for Biomedical Imaging Sciences serves as a centralized point of contact for Research Investigators and their staff to promote and facilitate the use of biomedical imaging as a research tool. The resources of the Indiana Institute for Biomedical Imaging Sciences, an institute within the IU School of Medicine, combined with that of IU Health will provide investigators with access to the most advanced imaging technology available anywhere in Indiana; as well as: expertise to assure safety, compliance with state and federal guidelines, advanced protocol and quality control implementation, simplified billing procedures, and the ability to create robust imaging databases.


 

ORI was established to provide an exclusive imaging support resource for researchers utilizing both industry and PI generated studies.  To help you get started with your research imaging we have provided eight basic steps:

  1. Register your study
  2. Budget
  3. Regulatory
  4. Site Qualification
  5. Study Set-Up
  6. Scheduling
  7. Billing
  8. Data Services

 1. Register your study

It's never too early to contact ORI with study questions or service requests. In fact, the earlier the better! To initiate imaging in your research study, please submit a completed research imaging registration form, budget request (if needed), and protocol (when received) to ori@iupui.edu. Upon submission and approval you will receive an ORI study I.D. number. This study I.D. number will be the sole identifier for scheduling, invoicing, and all other study communique with ORI. A research imaging registration form must be submitted before ORI can respond to ANY study request.

Contacting ORI is easy, just email us @ ori@iupui.edu or call 317-963-7228. We have dedicated staff waiting to assist you with all of your research imaging needs.

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2. Budget

ORI will provide budget assistance for studies that request this service. If your study needs budget assistance, please email a request to ori@iupui.edu. Please put your ORI study ID (if it has been provided already) and ‘budget assistance' in the subject line of your mail. All studies must have a radiology approved budget before imaging can begin. Please allow at least 5 business days for your budget request to process. If budget planning requires multiple imaging budget scenarios, please submit the scenarios together to avoid separate processing times.

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3. Regulatory

ORI has dedicated staff to assist you with all of your imaging regulatory requirements. Services include but are not limited to: regulatory applications, dosimetry calculations, and protocol development. If your study requires any of these services, please email ORI with your request and we will reply within 24 hours. Regulatory approvals (IRB, SRC, Radiation Safety, etc.) must be submitted to ORI before imaging can begin. If you are not sure what kind of regulatory requirements your scan requires, click here.

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 4. Site Qualification

Site Qualification forms should be submitted to ORI and completed by our certified Research Imaging Technologists. Each study may require specific and evolving data that is best completed by a research imaging technologist. Please let us complete these forms for you to ensure accuracy and expediency. Forms can be submitted here.

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 5. Study Set-Up

Once the study has submitted a research imaging registration form, protocol, and all regulatory documents to ORI we will begin pre-study preparations. This includes but is not limited to: study startup meetings, study document creation, database builds, research scheduling orders, phantom scans and imaging protocol Q/C, etc.

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6. Scheduling

To schedule your research imaging study, please call us at 317-963-7228 or email us at orisched@iupui.edu

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7. Billing

Research performed at IIBIS, an I.U. School of Medicine Core facility, will be billed to the IU account number provided to ORI or invoiced to the requested entity. After the study is performed the PI and coordinator will receive a billing receipt to their email. For billing questions please contact ORI for a rapid response.

Research studies performed at any IU Health facility will need two forms created before imaging is allowed: an IU Health Grant Charge Form and IRP Grant Charge Form. ORI can assist your research study in setting these up properly. This is an extremely important step in assuring your research imaging is performed and billed correctly. 

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8. Data Services

ORI will anonymize & transfer your study images electronically to the study sponsor sFTP site or image transfer service. ORI will also provide de-identified images on data CD’s for imaging studies. The cost of this service is $29.00 per exam.

 To use this service please follow the following instructions:

  • After the patient has been scanned please email ori@iupui.edu with a data transfer request.
  • Include Study Name, Site ID, MRN, Subject Study ID, and the type of exam(s) to be sent.
  • Once we have successfully completed the request an email notification will be sent to the requestor.

Imaging Budget

Regulatory Assistance (IRB language for imaging, dosimetry and radiation safety assistance)

Site Qualification form completion

Protocol Review and Design

Research Scheduling

RECIST and tumor measurements

Specialty Research Reads

Data Transfer

Data Anonymization

Database builds

IU Health Grant charge form assistance

Research Binder creation and delivery

Are all imaging studies required to register with the ORI? Yes, ALL imaging studies are required to register with the ORI.

Does ORI charge startup costs ? Yes, ORI startup fees are a one-time charge to studies. This fee is waived to studies performed at the IIBIS. 

When will ORI startup fees be charged? Once the study is in ACTIVE status a one-time charge will be billed to the IU Grant account.

Are data transfers billed separately? Yes, a study data transfer to a sponsor is billed in addition to the imaging study.

Can outside images on a disc be loaded in to PACS? Yes, at IU Health this can be done by bring an order to Film Loan for the images to be uploaded.